RB User Guide > Payables > Print Checks

Exporting checks for direct deposit

Skip the hassles of printed checks, direct deposit them in your resources’ accounts instead. After signing up for direct deposit with your bank, set up your system preferences for direct deposit payables and enter your resources’ banking information in their profiles. Then all you have to do is send a NACHA-formatted file (exported from RB9) to your bank, and they will transfer the funds for you.

  1. Payables > Print Checks
  2. In the Print Checks window’s Search By pane, the current pay date (that was just closed) appears in Pay Date.
  3. Click search button. RB9 lists all of the resources being paid in the current payroll along with their check amounts.
  4. Check the boxes of resources you want to pay via direct deposit or check the box in the header to choose all resources. The resources you select must have their Bank Account No. and Bank Routing No. included in their listings. If any resource doesn’t have this information, click their hyperlinked name and add the information to their profile. See Entering pay information.
  5. Click Export > NACHA.
  6. In the NACHA Options popup that appears, the default *Effective Date (as described in the dialog box) is two days from today’s date. Leave as is, or click Date Navigator button to select a different date in the Date Navigator. Then click OK.
  7. RB9 creates the NACHA-formatted file. Send this file (file name is NACHA-[today’s date].txt) to your bank for processing.
IMPORTANT: Both you & your resources must be set up for direct deposit

Before exporting for direct deposit, check that you have entered the required NACHA settings under Setup > System Preferences > Payables. Some of this information is from your business account, the rest you can get from your bank when you sign up for direct deposit.

Reference
Step-by-step instructions