RB User Guide > Calendar > Send Assignment Notifications/Cancellations

Batch printing assignment notifications/cancellations

Print assignment notifications (resource worksheets) or cancellations to hand out, mail, or for your files.

Continued from Sending batch assignment notifications/cancellations.

1. In the Send Assignment Notifications/Cancellations window, check the Print box at the top of the results grid to select all jobs listed, or check the box(es) for individual job(s).
2. Click Print.

3. In the Options popup, Form Type is uneditable, and the default Form comes from Tools > Form Templates:

   • Form Group/Form

     Select options in these drop-downs for a different form than the default. To modify RB’s default templates or create additional ones, see Creating/updating forms & letters.

4. Click OK. RB opens the Assignment Notifications/Assignment Cancellations window with a worksheet for each resource.
5. Review and edit the worksheet(s), if needed. Click a tab to access tools to edit the worksheet(s):

   • Home

     Default view. To customize the formatting using the tools in this tab, see Editing form templates: Home options

   • Insert

     To add headers, footers, page numbers, images, graphics, pages, page breaks, tables, special symbols, hyperlinks, and text frames, see Editing form templates: Insert options.

   • Layout

     To set page options like margins, orientation, columns, backgrounds, and paragraph spacing, see Editing form templates: Layout options.

   • View

     To change your workspace view options, such as zoom in or show invisible characters, see Editing form templates: View options.

   • Table Tools

     In tables only.

     To set table options such as table properties, adding/deleting cells/columns/rows, frames and backgrounds, and paragraph alignment in table cells, see Editing form templates: Table Tools options.

   • Formulas

     In tables only.

     To add custom formulas to tables in forms, see Editing form templates: Formulas options

   • Frame Tools

     In forms with graphics only.

     If your worksheet has graphics in it, such as your company logo, this tab appears. To set options for how graphics appear in your form, see Editing form templates: Frame Tools options.

   NOTE: Editing the form here doesn’t change the template

   Changes to the form in the Assignment Notifications/Assignment Cancellations window change the current form only. If you want to update the information permanently, you must make the change in the Assignment Notification/Assignment Cancellation form template. See Creating/updating forms & letters.

6. Click File >

   • Print

     To print the worksheet(s) using your own printing application and printer.

   • Export

     To export the worksheet(s). Select an export file type in the Select Format popup, then click Save.

7. Click Close.

Reference

• Tools > Form Templates

Step-by-step instructions

• Editing form templates: Home options
• Editing form templates: Insert options
• Editing form templates: Layout options
• Editing form templates: View options
• Editing form templates: Table Tools options
• Editing form templates: Formulas options
• Editing form templates: Frame Tools options
• Creating/updating forms & letters