RB User Guide > Setup > PDF Transcript Preferences > Setting global RB-PDF Transcript preferences

Setting word index & word list preferences

RB9 only

Set overall preferences for the appearance and basic options of word indexes and word lists belonging to transcripts created using a particular PDF Transcript profile.

Continued from Setting global RB-PDF Transcript preferences or Creating PDF transcripts.

1. Scroll or jump to the Word Index & List pane in the Edit PDF Transcript Preference window/Select PDF Transcript Preference window.
2. Update defaults and make selections in the Word Index and Word List sections:

   • Columns

     Select the number of columns you want the word index/word list broken down into from the drop-down.

   • Pagination

     • Start at 1– Default. The word index/word list has its own page numbering.
     • Continue from Transcript – The word index/word list begins its numbering after the last page number in the transcript.

   • Font Name

     Select a typeface in the drop-down.

   • Font Size

     Select a type size in points in the drop-down.

   • Border Top/Border Bottom/Border Left/Border Right

     Optional outlines around page contents. Each side can get a different treatment. Select one in each drop-down:

     • Single – Default. One-line border.
     • None – No border.
     • Double – Two-lines border.

   • Location

     Select where you want the word index/word list in relation to the transcript in the drop-down:

     • Attach to Transcript – Default. A separate document in the transcript file.
     • None – No word index/word list. Use this option when creating PDF/A-1a & 2a transcripts.
     • Append to Transcript – Included in the transcript itself.
     • Separate Document – A separate file.

   • Show Word Count

     Word List only

     Click to select Yes to include the number of times each word in the list appear in the transcript.

   • Use different margin

     Click to select Yes to set margins for word indexes/word lists that are not the same as the main transcript margins.

   • Margin Top/Margin Bottom/Margin Left/Margin Right

     If Use different margin selected

     Measurement of the space from edge of paper to contents in inches. Each margin can be a different amount.

3. Each entry in the Quick Word Index appears as a bookmark on the Bookmarks tab in RB-PDF Transcripts. If you want to include a hyperlinked word index in the navigation pane, specify the following:

   Style

   Select one in the drop-down:

   • None – Default. If you don’t want a hyperlinked word index in the navigation pane. Use this option when creating PDF/A transcripts.
   • Simple – If you want a hyperlinked word index in the navigation pane.

   NOTE: If an RB-PDF Transcript has bookmarks, they appear automatically

   When opening RB-PDF Transcripts containing bookmarks or attachments, the Bookmarks pane appears automatically so clients can navigate the transcript easier.

4. Scroll or jump to the Condensed Transcript pane (see Setting condensed transcript preferences) or another pane to update.

Reference

• RB-PDF Transcripts
• Word Index
• Word List
• PDF/A

Step-by-step instructions

• Creating PDF transcripts
• Setting general PDF preferences
• Setting RB-PDF Transcript header & footer preferences
• Setting condensed transcript preferences
• Setting RB-PDF Transcript file preferences
• Setting cover page & errata sheet preferences
• Setting RB-PDF Transcript digital signature preferences
• Setting RB-PDF Transcript word exclusion preferences