RB User Guide > Setup > PDF Transcript Preferences > Setting global RB-PDF Transcript preferences

Setting general RB-PDF Transcript preferences

RB9 only

Set overall preferences for the appearance and basic options of transcripts created using a particular PDF Transcript profile.

Continued from Setting global RB-PDF Transcript preferences, Creating PDF transcripts or Previewing transcript packages.

1. In the General pane of the Edit PDF Transcript Preference window/Select PDF Transcript Preference window or the Export – Full-page Transcript panel of the Transcript Package window, update defaults and make selections (not all choices available in each function):

   • *Preference Name

     Required. Make the name something easily identifiable so users can choose the correct profile when producing RB-PDF Transcripts.

   • Paper Size

     • Letter – Default. Standard 8-1/2x11" sheet.
     • Legal – 8-1/2x14" sheet.
     • Custom Size – If you need a different sheet size than the existing sizes, select this, then edit measurements in Paper Width/Height.

   • Paper Width

     Editable field if Custom Size is selected in Paper Size. Update the measurement in inches.

   • Paper Height

     Editable field if Custom Size is selected in Paper Size. Update the measurement in inches.

   • Margin Top/Margin Bottom/Margin Left/Margin Right

     Space from edge of paper to contents. Each margin can be a different amount. Update the measurements in inches.

   • Border Top/Border Bottom/Border Left/Border Right

     Optional outlines around page contents. Each side can get a different treatment. Select one in each drop-down:

     • Single – Default. One-line border.
     • None – No border.
     • Double – Two-lines border.

   • Border Thickness

     Select a line width (stated in point percentage) from the drop-down.

   • Show divide line for numbers

     Click to select Yes if you want to separate line numbers from the transcript contents with a vertical rule line.

   • Make line numbers outside the box

     Click to select Yes if you want to place line numbers outside borders. (Choosing this option sets all borders to single width.)

   • Timestamp Location

     • Left – Default. If timestamps appear in the ASCII file, they will appear to the left of where they were applied.
     • None – No timestamps will appear on your PDF transcripts.
     • Right – If timestamps appear in the ASCII file, they will appear to the right of where they were applied.

   • Font Name

     Select a typeface in the drop-down.

   • Font Bold

     Click to select Yes if you want to use the boldface version of the font selected in Font Name.

   • Q&A Bolding

     • Questions Only – Default. Questions in their entirety will be displayed in boldface.
     • None – No questions or answers will appear in boldface.
     • Letter Q Only – Initial letter Q will appear in boldface, but question contents will not.
     • Answers Only – Answers in their entirety will be displayed in boldface.
     • Letter A Only – Initial letter A will appear in boldface, but answer contents will not.
     • Questions and Answers – Everything in Q&A format will appear in boldface.
     • Letter Q and A – Both initial letters Q and A will appear in boldface, but question and answer contents will not.

   • Q&A Color

     Default is black. If you want to use color to make question and answer segments stand out, see Picking colors in RB.

   • Show edit original ASCII screen

     Click to select Yes if you want the option to edit the original ASCII before creating PDF transcripts.

   • Attach original ASCII file

     Not allowed for PDF/A-1a or 2a formats

     Click to select Yes if you want to include (as an attachment) the ASCII file that was used to create the PDF transcript.

   • Attach AMICUS file

     Not allowed for PDF/A-1a or 2a formats

     Click to select Yes if you want to include (as an attachment) the original ASCII file saved in Amicus format.

   • PDF format

     Default is PDF. If you want to create archival PDFs, select a PDF/A format in the drop-down. Some PDF options are not available in PDF/A transcripts. See PDF/A.

2. Scroll or jump to the Header & Footer pane (see Setting RB-PDF Transcript header & footer preferences) or another pane to update.

Reference

• RB-PDF Transcripts
• ASCII
• Amicus
• PDF/A

Step-by-step instructions

• Creating PDF transcripts
• Previewing transcript packages
• Picking colors in RB
• Setting RB-PDF Transcript header & footer preferences
• Setting word index & word list preferences
• Setting condensed transcript preferences
• Setting RB-PDF Transcript file preferences
• Setting cover page & errata sheet preferences
• Setting RB-PDF Transcript digital signature preferences
• Setting RB-PDF Transcript word exclusion preferences