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ReporterBase > Services > RB9 > RB-PDF Transcripts

Free electronic transcript solution includes digital signatures

RB-PDF Transcripts are PDF versions of your reporters’ ASCII transcripts that you can create automatically in RB9. You can customize RB-PDFs to meet your clients’ requirements, create condensed transcripts, and add linked exhibits and free digital signatures.

RB-PDF Transcripts

Top 9 reasons to choose RB-PDF Transcripts over other electronic transcripts

  1. Universal format  

    PDF is a universal format. No problems with proprietary formats that firewalls and email programs reject.

  2. Visually duplicates the original document  

    PDF retains the appearance of the original document. It won’t reformat your pages or change your page and line breaks.

  3. Included free in RB9  

    The RB-PDF Transcript Creator is included free in RB9.

  4. View on any computer  

    PDFs can be viewed on any computer with the free Adobe Reader.

  5. Automatically include information from RB9  

    RB-PDF Transcripts automatically include job and case information from your RB9 database.

  6. Preferred format for the courts  

    PDF is a preferred format for the courts, and many law firms now use it for their own documents.

  7. Free digital IDs  

    RB-PDF Transcripts can be signed with free digital IDs. Neither you nor your reporters have to pay for IDs.

  8. Customizable  

    RB-PDF Transcripts include extensive customization options, from margins and borders to cover pages and errata pages, and everything in-between.

  9. Hyperlinked exhibits  

    Exhibits can be automatically hyperlinked to RB-PDF Transcripts.

RB-PDF Transcript standard features

  • Converts “page image” ASCII files.
  • Creates condensed transcripts with 2 or 4 transcript pages on each single sheet of paper.
  • Stores multiple custom PDF transcript profiles.
  • When you save your transcripts, you can make them automatically available to clients and reporters over RB Connect.
  • Hyperlinked exhibits can be added to a transcript with a few clicks.
  • A master word list can be compiled from multiple transcripts in a few clicks.
  • Reporters’ free digital signatures can be applied to their transcripts with a single click. (Visit for more information.)

RB-PDF Transcript customizable features

RB-PDF Transcripts can be customized to brand your company’s transcripts in many ways. You can create custom profiles of these features to meet different state requirements or individual clients’ preferences. You can also override any of these preferences on individual transcripts:

  • Page appearance  
    • Paper size: Several standard options plus custom margin size on each edge can be set individually
    • Borders (optional): Different styles and line thicknesses
    • Divide line between content and line numbers (optional)
    • Q&A (optional): Boldface fonts and colors to differentiate Q & A in several ways, such as the words only or entire paragraphs
    • Line numbers can be placed outside text boxes
    • Timestamps can be included, if desired, and aligned right or left
  • Headers and footers  
    • Fonts
    • Font size, style & weight
    • Left, center & right areas: Insert RB9 data fields, text and/or page numbers to headers and/or footers
    • Company logo (optional)
  • Word indexes, word lists and Quick Word Index  
    • Number of columns per page
    • Fonts
    • Font size
    • Border style
    • Margin size on each edge can be set individually
    • Pagination: continue from transcript or start at 1
    • Location (optional)
    • Select words to exclude, such as articles, prepositions and other common words
    • Optionally include a Quick Word Index that lists every appearance of a selected word and automatically highlights the word in the transcript
  • Condensed transcripts  
    • Fonts
    • Location (optional)
    • Borders (optional): Different styles and line thicknesses
    • Divide line between content and line numbers (optional)
    • Margin size on each edge can be set individually
    • Q&A (optional): Boldface fonts and colors to differentiate Q & A in several ways, such as the words only or entire paragraphs
    • Designate location for (optional) Word Indexes and Word Lists
  • PDF file information  

    Title, Author, Subject, Keywords — Select RB9 data fields, such as “Witness Name” for the title, and RB9 will automatically populate these fields in each transcript from your RB9 database, to make searching transcripts easier.

  • Cover pages and errata sheets (optional)  
    • Create your own templates for cover pages and errata sheets using RB9’s Form Templates.
    • Make cover pages and errate sheets editable in each transcript.
    • Duplicate transcript’s headers and footers in its attached errata sheet.
  • Attachments  
    • Original ASCII or Amicus-format file for Summation users
    • Make the ASCII file editable in each transcript
  • Digital signatures  
    • Unlimited instances of a digital signature can be added to a single transcript (only the last instance added will have the certificate attached).
    • End user can verify that digitally signed document has not been altered.
  • Exclude words  

    Create list of words to exclude from word indexes and word lists.

  • Document stamps  

    Create your own “Original” or other document stamps and apply them to RB-PDF Transcripts.

RB-PDF Transcript Glossary

  • PDF format  

    The PDF format has been around since 1993 and is backed by Adobe, a NASDAQ-listed corporation with a worldwide presence. PDF is the format of choice for the courts and law firms due to its security, universal format and archival stability. It is compatible with many operating systems.

  • Page-image ASCII files  

    RB-PDF Transcripts can be made from ASCII files that are prepared in the image of a transcript, or any ASCII file which includes line numbers, page numbers and page breaks, as generated by most CAT systems and word processing applications. RB9 can also accept page-image ASCII files that include headers, footers and time stamps. It can also accept ASCII files that do not contain page numbers.

  • Hyperlinked exhibits  

    With a single click, your production staff can pull all exhibits related to a transcript automatically from the repository. Then they can easily create exhibit hyperlinks within a PDF transcript, including multiple different references (or aliases) to the same exhibit.

    When your clients open the PDF, they can view any exhibit image in its native format by clicking a hyperlinked reference to it in the PDF. They do not have to maintain any additional files or file structure to access the exhibits. Hyperlinked exhibits are secure because they can only be opened from within the PDF transcript.

  • Master Word List  

    A master word list combines the lists of words from a set of transcripts, adding the frequency of each word in the set. These frequency or dictionary reports are very helpful to reporters preparing to take depos on an on-going case. They can see how to spell important words they are likely to come across when taking a depo themselves.

    This saves time in production, and solves the problem of making the complete transcripts available to all reporters because they need to know how to spell names. You eliminate any security risk and any potential misunderstandings about pay amounts for finished depos or who is getting which jobs.

RB-PDF Transcripts

Want to know more about RB-PDF Transcripts?

Download the RB-PDF Transcripts factsheet PDF download or contact OMTI Sales. (RB-PDF Transcripts are not available in RB Lite.)